Minutes of the CPBGVC meeting, Cabarrus Beagle Grounds, Concord, NC, 10/20/07.Meeting called to order at 12:39 pm by Kim Turbyfill.

In attendance:

Beverly Childs

Catherine (Cass) Fisher

Mary Fluke

Bobbe Jackson

Shirley Knipe

Maggie Lutz 5400 Buck Quarter Rd., Hillsborough, NC 27278

eppspbgvs:mindspring.com

Wendy Murphy

Lynn Rowell

Pegi Shriver

Kim Turbyfill

Paul and Carole Urban

Minta (Mike)Williquette

Elizabeth Cates 147 Creasey Creek Rd., Jonesborough, TN 37659

hiconttonpbgv@emburgmail.com

Martha Milligan 4000 Wesley Chapel Rd., Matthews, NC 28104

mmilligan@earthlink.net

Constance Fisher 203 Bluegill Dr., Washington, NC 27889

cfisher27@suddenlink.net

Kim asked for approval of the minutes of the last meeting. Motion to approve by MikeWilliquette, seconded by Lynn Rowell, motion carried.

Reports:President’s Report: Kim Turbyfill announced that we had purchased a liability policy throughRV Nuccio and Associates (underwritten by Fireman’s Fund Insurance). Many thanks toWendy Murphy for doing the research and legwork to identify an appropriate policy for ourclub. Treasurer’s Report: Mike Williquette reported that we started the last quarter with a balanceof $2016.75. The only expense was the cost of the insurance policy (265.00) leaving abalance of $1751.75 as of September 30, 2007.Secretary’s Report: Mary Fluke reported that we have 32 paid member households as ofthis date.

Kim announced that the Fun Match proposed for the GMKC Show in November wascancelled since we had not yet achieved AKC approval. We will shoot for a match in the winter or early spring (Greenville shows?)

Beverly Childs asked for the dates for the February Hunt so she could include it in theCPBGVC ad in Sabertails (deadline in November). Bobbe Jackson checked with the Cabarrus Beagle Club and confirmed the dates of February 22-24, 2008.

Old Business: Kim Turbyfill and Mary Fluke reported that the AKC licensure applicationpacket had been sent in for review and that we had received back a response which wasfavorable but required some changes in our bylaws. (The club thanked Mary Fluke forpreparing the application packet.)The AKC New Member Club committee identified our focal point as Charlotte, NC, with anextended territory including NC communities between I-95 and I-77 extending south toinclude Cherryville, NC and Cheraw, SC. They also requested that we amend our bylawsin some key ways. Mary Fluke suggested that we brainstorm on the proposed changes and then come up with a list which the club can then vote on.

Items of concern: Minimum age for Junior membership? how about 10 years old?Create Associate membership (non-voting, lower cost) for people who want to supportthe club but live outside of the local area or choose not to be active participants. The keybenefit is that these members would not count against the quorum at meetings (as they arenot likely to have high attendance).We need to clarify how dues are changed, who proposes the change and how the decisionis made. We need to bring our membership application process more in line with the usual systemof reading a new application at the next meeting and having the membership vote(minimum 2/3 of members present at the meeting assuming a quorum). We might stillcontinue the practice of posting new applications to the membership ahead of time by e-mail so anyone can offer comment if warranted. A committee or board of directors can make recommendations on every application.The next issue regards meetings. The AKC recommended that we limit the area where meetings can be held, suggesting including the phrase ...in the greater (City) area.... This would apply to both Club and Board meetings. They also said that meetings should beheld a minimum of 6 times a year. This topic caused a good bit of discussion. Questionsincluded whether we could use conference calls for Board meetings. Also, we need toclarify how many meetings have to be within the local area as opposed to more far flung areas. Our pattern so far has been to have our meetings at dog shows which spreads it outfor people. Mary Fluke will call AKC to find out how specific they want this to be and howmuch wiggle room we have.There were suggested changes in our process for nominating and voting on officers. Theysuggest the creation of a nominating committee in August which has a meeting on or beforeSeptember 15, nominations reported to the Secretary in writing, published by theSecretary at least 2 weeks prior to the October meeting, additional nominations to be madeat the October meeting, then final vote at the Annual meeting. No additional nominations can be made after the November meeting.The final issue was the use of e-mail communication. We need to add a signed authorizationto the membership application that confirms the use of e-mail notification of meetings,minutes, dues notices, newsletters, etc.) (We need to confirm that NC allows e-mailcommunication.) Motion by Lynn Rowell to add this to the membership application,seconded by Mike Williquette, approved. We will be sure to include this in our next renewal applications as well as new member applications.

For this process to be completed, the Board will compile proposed amendments which wewill vote on at the November meeting (at GMKC shows) and then communicate back toAKC. This is the next step in our process for licensure.

New Business: Kim asked for a officer/board nominating committee to be formed to comeup with the slate for 2008. Mike Williquette, Lynn Rowell, Beverly Childs, and RalphHattox will serve on this committee. The slate of candidates will be posted prior to theNovember meeting--additional nomination can be made at that meeting if needed.

There was a call to create a website for the club to facilitate communication. Mary Flukeexpressed concern that we weren’t really out to invite the world to our door but instead tomake it easier for the club to communicate information and activities. Wendy Murphyoffered to set up the website and serve as webmistress. Mary Fluke, Wendy Murphy,Paul Urban, and Maggie Lutz will serve on the website committee to determine what kindof content would be included and how to direct Wendy to set things up.

Bobbe Jackson proposed that the CPBGVC host the PBGVCA National in 2011. The goal would be to include hunting and tracking along with the usual conformation, obedience,rally, and agility offerings. Our area is uniquely suited in that we have access to theCabarrus Beagle Club Grounds, the Piedmont Kennel Club site for agility, and theSheraton Hotel near the airport (where the past PBGV National was held--dog friendly!).The tracking site is yet to be determined. The last possible date for hunting at CabarrusBeagle Grounds is the first weekend in March so that would dicate the dates of Friday,March 4, 2011, through Sunday, March 13, 2011, for a full week’s National. The proposal/bid needs to be prepared for presentation at the 2008 National in April 2008(Orlando, NC). Bobbe agreed to chair the specialty for our club and Cass Fisher agreedto chair an agility trial provided that it is a full trial, not just PBGVs. A committee needs to be formed ASAP. Bobbe Jackson moved that CPBGVC take on this project, Maggie Lutz seconded,approved.

Ralph Hattox moved to adjourn the meeting, Paul Urban seconded, approved. Meetingadjourned at 1:30 pm.

Minutes submitted by Mary Fluke, Secretary, on October 21, 2007.